In the past years, when it came to send a fax, you need to have a fax machine along with a dedicated line service as well as installations to be able to send as well as receive data. This essentially meant that you have to spend a lot of money as well as time to get things set up for the same purpose and able to transmit the documents to the offices and the clients. It came with lots of restrictions and inconvenience.
At present, when it comes to installation of things, we wish to have done them quickly. It often doesn’t happen that certain way but when it is about getting a fax number today, it just takes few minutes to do so. Internet fax technology has made a lot of progress which allows you to use the Gmail account of yours to send as well as receive faxes within few minutes. Best thing is that you don’t require a dedicated landline because you can simply use the Google fax number.
When it comes to getting started with this, you need to understand few things. A Google fax number is essentially a fax number which forwards all of the incoming faxes to your Gmail inbox. By doing so, you can simply fax from your own computer within the Google’s email dashboard.
To fax from Google, you need to have certain things: A Gmail account along with an online fax service. This particular service will act as a middleman between the incoming transmissions and the Gmail account in order to assist you in sending and receiving faxes through the internet. Different email fax services provide various features, but the only one which we will largely focus on is the free online fax numbers which they offer.
In general, these providers will offer you the option of selecting from a local, vanity or toll-free number. It is also important to choose the type which works out best for your business. You can keep your current number also and have it propagated to the particular online service, and contact them for more detailed information in order to know how to get this set up.
At present, there is only one way to get a free virtual fax number which is signing up with any email fax provider. These websites which allow you to send free pages don’t actually offer any options in order to receive faxes. The best thing of using a service is that the complete process to send and receive the documents is automatically done, and you don’t have to configure anything, or you don’t need to worry about any type of complicated setups.
There are various types of plans, depending on the number of faxes that you want to send or receive each month and these plans start at as low as $5 a month. They don’t come with any contract which means that you can easily cancel it anytime and your plan also comes with a free virtual fax number that makes it an affordable solution for most of the businesses.
So, you might be wondering if it is possible for you to get a free Gmail fax number without paying a monthly fee. Well, you can easily get your own number easily if you sign up for a particular service which offers a free trial. The free trial account will come with a given free number and will provide you access to all of the features for up to 30 days. You don’t have to pay anything unless you want to keep the account after the trial period gets over. This is a particularly great option as it also provides you with the opportunity in order to review the service before you decide to sign up to see how effective it can be for your business when it comes to helping in your business operations.
There are various providers which are present in the market. Out of these providers we recommend some of them which can be easily integrated with the Gmail. These services are quite good for big as well as small businesses. Also, you can try them for free before you sign up for them.
- RingCentral Fax
It is one of the leading providers which comes with a complete set of salient features in order to manage all of your documents. A great option for any business which handles a lot of faxes and wishes to have the best service. It provides local, vanity and toll-free numbers in US, UK and Canada.
This service also has great ratings all across the world for its great service, and it is considered to be the favourite among the most of the international customers as it offers numbers in nearly 42 countries. It makes it biggest fax company at present, and you can easily pick from a local or toll-free international number.
Now, let’s move on to how the Google Fax number of yours actually works. Well, as soon as you sign up, you can begin receiving the faxes. Whenever anyone sends you a fax, either from a computer or a machine, it will be converted into a TIFF image automatically and sent to the servers of the providers which convert this particular image into a PDF and then finish up delivering it to the Gmail inbox of yours. This entire process goes on behind the scenes, and you only have to wait for the faxes in order to be delivered, and it is then ready for you to get it printed, forward or simply save.
All of the providers give local numbers in the US, but you can easily use the services like RingCentral, eFax and MyFax to get a particular number in different countries like UK, Canada and other countries. It is quite important to use a number where the business of yours is located in case you have clients from all over the US, then a toll-free number is quite a great option. Just take some time in order to select the right number for the business of yours and rest assured that the Google fax number of yours is an excellent communication which will help your business to grow.
In case your business has a fax number already then it is quite important to keep that same number in order to avoid any kind of delays in communication. You might wish to transition over to online faxing, but it is possible with your current number.
This is done through number porting. This particular process takes the current fax number of yours and transforms it into a digital line which allows you to fax via the internet. This transition can most probably take a week in order to get completed, but most of the services will provide you with a temporary number for that time period.
In case you are planning to port your number, make sure that you use a reputable and reliable service, and it is better to spend some amount on a quality provider which knows how to easily handle this transfer.
Let’s get into some of the most interesting facts and features of email faxing. A fax machine is considered to be most energy consuming machine in the office. You can’t simply unplug it since you will risk losing any important fax. With the internet fax, you are no longer bound with the fax machine because:
- It works very fast.
- You can easily send along with receive faxes from your Gmail account.
- You can simply send and receive faxes on your own smartphone.
- You can easily fax from any of your cloud storage like Google Drive or Dropbox.
- You no longer require a landline.
- You can easily store the documents online as well as sign the documents electronically.
- The best thing is that you get a free Fax number.
It simply takes few minutes just to sign up, pick your own number and get started with the free trial. After that, you can simply start sending and receiving faxes from wherever you are.
If your business requires you to travel a lot, you will be comfortable in viewing your received faxes on your own smartphone or simply send a fax to anywhere through your email.
You need not worry about getting involved with complicated telephone line installations as well as malfunctions. You no longer have to get restless and overthink about paper jams and worry about running out of toner. Faxing will simply not limited to the stationary office machine, and you can enjoy the smarter way to send and receive a fax. You can easily use this service to get rid of all the hassles involved with sending or receiving faxes from a machine. Simply use your Gmail account for faxing purpose and get rid of all the restrictions of using a machine. With this, we wrap up our article on how to get a fax number and how to use your Gmail account in order to send as well as receive fax without using a fax machine.